Average month: July through September, 2004 (Including: Trujillo <I, II & office>, Cajamarca & Huaraz)
Sources of income
Income
Sources of Expenses
Expenses
Balance .$0.00
Volunteer fees
$3,800
Rent & Maintenance <1>
$1,530
x
Language Academy tuition fees
$2,343
Promotion, project development & recruitment <2>
$1,380
x
Contributions (mostly from founder) <3>
$1,582
Peruvian Staff
$1,250
x
x
x
Food <4>
$816
x
x
x
Services & Utilities (water, electricity, Telephone & gas) <5>
$1,580
x
x
x
Travel & Misc. (bus tickets, taxis, special events for volunteers & children, .medicines <6> & medical fees)
$376
x
x
x
Educational expenses books, .photocopies & materials
$260
x
x x
Exceptional, Non Recuring Losses <7>
$533
x
Total
$7,725
x
$7,725
$0.00
Notes:
<1> This includes rent on our centres in Cajamarca, Huaraz, and Trujillo II, plus volunteer accommodation in Trujillo. Maintenance on these facilities, and major repairs to plumbing and infrastructure at Trujillo I + repainting some of Trujillo I. This amount also includes monthly legal expenses required to maintain possession of Trujillo I.
<2> This includes pins, monogrammed clothing and bags, promotional brochures for in-country volunteers; as well as new project development (during this period we worked on development of future projects in Malibrigo, Lima and Cusco). It includes one quarter of the cost of recruiting volunteers via the Internet.
<3> This amount varies from month to month in direct proportion to the difference between expenses and income. Our receipts from volunteer fees have been low during the Summer and should drop even further during the Autumn: before picking up dramatically in the new year
<4> We are aware that this amount is too low, but we cannot produce records to justify more than the amount represented here.
<5> During this period we had 7 separate water and electric account:Trujillo I (1 each for 309 and 325 Independencia, 1 for Trujillo II, 1 for the separate office and one for part of August and all of Sept. for the volunteer residence), 1 for Cajamarca and 1 for Huaraz. During this period we had telephone land lines 4 in Trujillo and 1 each in Cajamarca and Huaraz - 2 lines are bundled with Internet service, and we had to pay for 2 lines in Trujillo to be transferred twice, because of the move to and from Trujillo II. We had 4 cell phone accounts (one cell phone disappeared during this period)
<6> Not including medicines donated by volunteers and others...
<7> During this period we experienced a number of - hopefully - non-recurring losses. Because we work in very poor communities where the local population view us as wealthy foreigners, we must always be on guard against theft and financial impropriety. During this period we experienced the following unexplained losses: Cajamarca, July:approx.. $600, Huaraz, August: Approx.. $200 <This is the first time something like this has happened, in 3.5 years we had only lost a few computers, PC parts, food and cell phones, plus loaned money which was never repaid> . Also during this period we bore the expense of moving to - twice renovating - then moving back from Trujillo II: Approx.. $400 <we are certain this is a low figure, but do not have records to justify more>, plus the landlady is holding on to our deposit of $400 = $1,600: amortized over the 3 months = $533 per month.
<General> We have no reserve funds and carry no balance forward from month to month, except sometimes a negative one. The accounts represented here are the closest estimate we can make from records available, without the benefit of an accountant (we have been without accountancy service from late July through late September). We now have an accounting firm, and hope to be able to post accurate monthly accounts very soon.
Three quarters of the cost of recruiting international volunteers (approx.$2,000 per month) is born separately by our founder for the present. Also, the amortized cost of renovating Trujillo I, which was a ruin when we occupied it in August 2001, and which is amortized at $505 per month, is likewise assumed by our founder, so long as possession of the property is in litigation.